What should you put on a sales invoice?

Author: Russell Smith
September 20, 2015

The Essential Things You Should Include on a Sales Invoice

If you sell a customer a product or a service, you need to give them an invoice (bill) by law if both you and the customer are registered for VAT (a business-to-business transaction). An invoice is not the same as a receipt, which is an acknowledgement of payment.

A Sales invoices should include the following:

  1. The name of your business at the top
  2. The name of your customer at the top
  3. Date
  4. Invoice number
  5. Amount
  6. Detailed description of the service given
  7. Payment terms
  8. Telephone number to contact for any problems with the invoice

Do not put VAT on your invoice unless you are VAT registered. You don’t have to become VAT registered until your sales reach £82,000 in one year).

If it is your first business, start the numbers at a random 4 digit number (so not to tell the world it is your first piece of work!).

If you are a limited company, you must also put your registered office and company number.

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